Public Dashboard Promotion: Council Presentation Sample Script

Download your own copy in .DOCX format here.

This sample script can be used for presenting a public dashboard to council to get them excited and on-board with publishing the dashboard to showcase your hard work. 

Note that plan terminology throughout this script (goals, strategies, actions) should be adjusted based on your plan's actual levels. We've highlighted the areas you'll want to pay particular attention to, for editing.

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Good evening - tonight I’ll be presenting a demo of our new strategic plan management software Envisio. 

Envisio comes with features designed to help us improve internal and external tracking and reporting of the city’s progress towards our strategic goals 

A little background of how we got here - we all worked together recently (ENTER DATE) in a collaborative process, involving stakeholders within the community to create (OR REFRESH) a strategic plan for the city. 

Our strategic plan spans (NUMBER) years and is designed to reflect the long term goals of the city as well as the actions needed in order to achieve those goals.

As we work towards the goals of the plan - we are committed to improving the reporting process. This new software helps us achieve efficiency and provides a new avenue of transparency with the public dashboard. 

The public dashboard is designed to be a quick and easy way to help you and the residents understand the city’s goals and the progress we’re making towards achieving those goals. 

Here’s how you can access the public dashboard - it is available on our website here (WEBSITE LINK) 

On the home page each of the strategic plan’s goals are laid out. (LIST OUT EACH ONE). 

Within each goal we have come up with one or more actionable strategies that reflect the numerous activities, programs and projects going on throughout the city and within each department. (CLICK ON ONE GOAL TO DISPLAY STRATEGIES)

The colours you are seeing on this dashboard are designed to give you a quick visual display of the progress of each goal - similar to a traffic light. (RETURN TO HOMEPAGE) There’s also a legend on the home page to help you understand what each colour represents. 

The dashboard is laid out in a way that will allow you to click through on each goal and review what kind of progress is being made.  

Staff will be providing updates to each (ACTONS/STRATEGY/GOAL) on a (QUARTERLY/MONTHLY) basis. You’ll be able to find staff updates by clicking through on each part of the plan here.

(IF LOWEST LEVELS ARE HIDDEN) - What you’re not seeing here are the dozens and dozens of action items that are rolled into each strategy. Each department will be using the tool to keep track of their own work internally. Those status updates are then rolled up under each strategy to provide a simple, easy to read dashboard for yourselves and the public. 

Each goal has also been assigned performance measures that you can review from the dashboard here. (OR IF ANALYTICS WILL BE ADDED LATER) - performance measures will be added to the dashboard soon, we’ll have an update for you shortly on when that has been done)

I would like to take a moment to thank the city staff who helped put this together. And thank you to the dozens and dozens of staff who helped update their action items and got their updates in on time. 

I’ll stop there to take any questions about the dashboard.